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NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
July 2, 2020, 7:00 P.M.
VIA
CONFERENCE CALL: Dial In:
1-833-247-7123; Access Code 4094175
CALL TO ORDER Mayor DeBaecke called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor DeBaecke, followed by moment of silence in remembrance of Committeeman Delorenzo, whom recently passed. Mayor DeBaecke stated Committeeman Delorenzo was involved in North Hanover Township for many years and he was encouraged to get involved by Lou. He noted he was a wonderful family man, businessman and was devoted to his family and community and would be greatly missed.
Attorney Roselli noted it was his distinct pleasure to know Committeeman DeLorenzo for the last 20 years as solicitor. He noted that it was so rare in government to have that length of time in public service. He asked all that were listening to keep Lou’s family and wife in their thoughts and prayers during this time as they were preparing for Lou’s final resting place. He wished them peace and calmness.
Mayor DeBaecke asked for a moment of for the families of Lou DeLorenzo and resident Mike Matthews.
ROLL CALL: Mayor DeBaecke Deputy Mayor Doyle Committeeman Kocubinski Committeeman O’Donnell
Absent: Committeeman DeLorenzo
Also Present: Township Clerk Picariello and Township Attorney Roselli
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman O’Donnell Seconded By: Deputy Mayor Doyle
BURLCO JIF: 2021 MEMBERSHIP
RENEWAL PRESENTATION Mayor DeBaecke introduced Paul Forlenza, executive director of the BCJIF. Mr. Forlenza expressed his condolences on the loss of Committeeman DeLorenzo. Mr. Forlenza reviewed the documents previously emailed. He gave a synopsis of the fund and North Hanover’s performance with in the fund. He stated the contract renewal is every three years and would be effective January 1, 2021. He noted various issues the fund is now facing; COVID-19, SAM’s legislation and the Fire Fighters Cancer Presumption legislation as well as the growing CYBER threats. He noted there are programs in place to respond to each of those issues and described each. He reviewed various training programs available to all employees.
Mayor DeBaecke noted the cost has been the same over the last twelve years and thanked Mr. Forlenza for his presentation.
REVIEW OF CORRESPONDENCE There was no correspondence this evening.
ENGINEER’S REPORT Engineer Hirsh was not present this evening and no report was submitted.
MINUTES FOR APPROVAL
· June 18, 2020 – Regular Meeting
· June 18, 2020 – Executive Session
BILLS AND CLAIMS FOR APPROVAL
ORDINANCE – ADOPTION 2020-07 An Ordinance of the Township of North Hanover, Burlington County, State of New Jersey, Appropriating $275,000 from the Capital Improvement Fund to Provide for Various Capital Improvements
ORDINANCE 2020-07
COUNTY OF BURLINGON
TOWNSHIP OF NORTH HANOVER
AN ORDINANCE OF THE TOWNSHIP OF NORTH HANOVER, COUNTY OF BURLINGTON, STATE OF NEW JERSEY APPROPRIATING $275,000.00 FROM THE CAPITAL IMPROVEMENT FUND TO PROVIDE FOR VARIOUS CAPTIAL IMPROVMENTS
BE IT ORDAINED
by the Township Committee
of the Township of North Hanover, in the County of Burlington, State of
New Jersey, as follows:
SECTION 1.
$275,000.00 is hereby
appropriated from the Capital Improvement Fund of the Township of North
Hanover, in the County of Burlington, New Jersey (the “Township”) to
provide for various capital improvements and accessory equipment
therefor and incidental thereto as follows:
Carpet
$ 15,000.00
Roof and Solar
$125,000.00
Gateway Signs
$ 10,000.00
Police Car
$ 60,000.00
Heater Repairs
$ 14,000.00
Finger Print Machine
$ 15,000.00
Alco Test Machine
$ 20,000.00
Court Teleconference
$
6,000.00
Twp. Bldgs Water Sys
$ 10,000.00
SECTION
2.
Said acquisitions are lawful capital improvements of the Township
having a period of usefulness of at least five (5) years.
Said improvements and acquisitions shall be made as general
improvements, no part of the cost of which shall be assessed against
property specially benefited.
SECTION 3.
This ordinance shall take effect upon final passage and
publication according to law.
MAYOR OPENS THE MEETING TO THE
PUBLIC There were no public comments.
MOTION TO CLOSE PUBLIC
HEARING Proposed By: Deputy Mayor Doyle Seconded By: Committeeman Kocubinski
MOTION TO ADOPT ORDINANCE 2020-07
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
There were no items this evening.
NON-CONSENT AGENDA
2020-85
Resolution Authorizing the Execution of a Contract Renewing
Membership in the Burlington County Municipal Joint Insurance Fund
RESOLUTION 2020-85
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
Resolution Authorizing the Execution of a Contract Renewing Membership
In The
Burlington County Municipal Joint Insurance Fund
WHEREAS,
the Township of North Hanover (hereinafter the “MUNICIPALITY”) is a
member of the Burlington County Municipal Joint Insurance Fund
(hereinafter the "FUND"); and
WHEREAS,
the MUNICIPALITY’S membership terminates as of January 1, 2021 unless
earlier renewed by a Contract between the MUNICIPALITY and the FUND; and
WHEREAS,
N.J.S.A. 40A:11-5 (1) (m) provides that a Contract which exceeds the bid
threshold may be negotiated and awarded by the governing body without
public advertising for bids and bidding therefor, if the subject matter
is for the purchase of insurance coverage and consultant services,
provided that the award is in accordance with the requirements for
extraordinary unspecifiable services; and
WHEREAS,
N.J.S.A. 40A:11-6.1(b) provides that the MUNICIPALITY shall make a
documented effort to secure competitive quotations; however, a Contract
may be awarded upon a determination, in writing, that the solicitation
of competitive quotations is impracticable; and
WHEREAS,
in accordance with N.J.A.C. 5:34-2.3, a designated official of the
MUNICIPALITY, has filed a certificate with the governing body describing
in detail, as set forth below in this Resolution, why this Contract
meets the provisions of the statutes and the regulations and why the
solicitation of competitive quotations is impracticable; and
WHEREAS,
it has been determined that the purchase of insurance coverage and
insurance consultant services by the MUNICIPALITY requires a unique
knowledge and understanding of municipal exposures and risks associated
with the operation of a municipal entity, and many insurance
professionals are not qualified to assess these risks and exposures
based upon their inherent complexity; and
WHEREAS,
insurance coverage for municipal entities can vary greatly in the type,
limits, and exceptions to coverage, and therefore particularized
expertise in determining and obtaining the appropriate coverage is
required to protect the MUNICIPALITY; and
WHEREAS,
it is the goal of the MUNICIPALITY to obtain a single integrated program
to provide all types of insurance coverage with a plan to limit the
MUNICIPALITIES exposure; and
WHEREAS,
the FUND has provided comprehensive insurance coverage to member
municipalities since 1991; and
WHEREAS,
since 1991, the Fund has continually refined all of the types of
coverage that it provides to its members so that it offers comprehensive
insurance coverage and limits to all members that is unique and cannot
be purchased from a single entity in the commercial insurance market;
and
WHEREAS,
the FUND has also developed and made available to its members Safety,
Risk Management, and Litigation Management programs that address the
specific exposures and risks associated with municipal entities; and
WHEREAS,
the FUND provides the MUNICIPALITY with Fund Administration, Claims
Review, Claims Processing, Claims Administration, Actuarial, and Legal
services; and
WHEREAS,
the FUND is one of the most financially sound Municipal Joint Insurance
Funds in New Jersey, and the FUND operates with strong fiscal controls,
member oversight, and meets all of the requirements promulgated by the
New Jersey Department of Community Affairs and the Department of Banking
and Insurance; and
WHEREAS,
as an existing member of the FUND, the MUNICIPALITY would be renewing
its membership in an organization with experienced and dedicated FUND
Professionals who provide specialized services to the members; and
WHEREAS,
the membership of the FUND includes many neighboring municipalities that
have uniquely similar exposures to the MUNICIPALITY, and with whom the
MUNICIPALITY has existing inter-local arrangements; and
WHEREAS,
all of the aforementioned factors categorize the award of this Contract
as an “extraordinary, unspecifiable service” that cannot be duplicated,
accounted for, accurately detailed, or described in a manner that truly
depicts the value of the MUNICIPALITY’S membership in the FUND; and
WHEREAS,
for all of the aforementioned reasons, it is impracticable for the
MUNICIPALITY to seek competitive quotations for a Contract to provide
the procurement of insurance coverage and consultant services; and
WHEREAS,
the
FUND
has been organized pursuant to N.J.S.A. 40A:10‑36 et seq., and as such
is an agency of the municipalities that created it; and
WHEREAS,
N.J.S.A. 40A:11-5(2) also provides that a Contract which exceeds the bid
threshold may be negotiated and awarded by the governing body without
public advertising for bids and bidding therefor, if the Contract is
entered into with a municipality or any board, body, officer, agency or
authority thereof; and
WHEREAS,
the FUND meets the definition of an agency as set forth in N.J.S.A.
40A:11-5(2); and
WHEREAS,
for all of the aforementioned reasons, the MUNICIPALITY desires to enter
into a Contract to renew its membership with the FUND for a period of
three (3) years, for insurance coverage and consultant services, as an
exception to the public bidding requirements of the Local Public
Contracts Law.
NOW THEREFORE,
be it resolved by the governing body of the MUNICIPALITY as follows:
1.
The MUNICIPALITY agrees to renew its membership in the FUND and
to be subject to the Bylaws, Rules and Regulations, coverages, and
operating procedures thereof as presently existing or as modified from
time to time by lawful act of the FUND.
2.
The Mayor and Clerk of the MUNICIPALITY shall be and hereby are
authorized to execute the "Contract to Renew Membership" annexed hereto
and made a part hereof and to deliver same to the FUND evidencing the
MUNICIPALITY’S renewal of its membership.
3.
In accordance
with N.J.A.C. 5:34-2.3, the certificate of a designated official of the
MUNICIPALITY, which details why the solicitation of competitive
quotations is impracticable, is attached hereto and made a part of this
Resolution.
4.
The Clerk of the MUNICIPALITY is authorized and directed to place
a notice of the adoption of this Resolution and the award of this
Contract in the official newspaper of the MUNICIPALITY.
2020-86
Resolution Authorizing Purchase of Equipment for the Liberty
Recording System under Educational Services Commission of New Jersey
CO-OP #65MCESCCPS
RESOLUTION 2020-86
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AUTHORIZING PURCHASE OF EQUIPMENT FOR THE LIBERTY RECORDING
SYSTEM UNDER EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY CO-OP
#65MCESCCPS
WHEREAS,
the Township of North Hanover, pursuant to N.J.S.A.40A:11-12(a) and
N.J.A.C. 5:34-7.29(C), may by Resolution and without advertising for
bids, purchase any goods or services under the State of New Jersey
Cooperative Purchasing Program for any State contracts entered on behalf
of the State by the Division of Purchase and Property in the Department
of Treasury; and
WHEREAS,
the Township has reviewed the State contracts for the purchasing and
installation of THE Liberty Recording System, in an amount of $4,501.00
from Gramco Business Communications having an address at 1149 Bloomfield
Ave, Clifton, NJ 07012 under ESCNJ #65MCESCCPS; and
WHEREAS,
the Township of North Hanover has sufficient funding in place as
evidenced by the Chief Financial Officers certification of the
availability of funds.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey hereby authorizes and approves of
the purchase and installation of said equipment from Gramco Business
Communications having an address at 1149 Bloomfield Avenue, Clifton, NJ
07012 under ESCNJ State Contract #65MCESCCPS, for the Liberty Recording
System Equipment and installation, in the amount of $4,501.00.
BE IT FURTHER RESOLVED
that the Chief Financial Officer is hereby authorized to issue said
purchase order to Gramco, 1149 Bloomfield Avenue, Clifton, NJ 07012 to
the attention of Thomas La Fera on behalf of the Township.
DISCUSSION There were no discussion items this evening.
TOWNSHIP COMMITTEE “COMMENTS” Committeeman Kocubinski expressed appreciation for Committeeman DeLorenzo. He has known him a very long time and feels for the family. It is very sad. He stated Lou realized what was coming and was so concerned for his children and grandchildren. He expressed deep condolences to the family.
Committeeman O’Donnell noted Committeeman DeLorenzo and he were at one time political adversaries. He stated Lou was always a gentleman and will be missed. He noted Lou had a lot of historical knowledge of North Hanover. He offered the family his heartfelt condolences.
Committeeman Doyle noted he did not know Lou as long, but knew he was a man of his word and provided a lot of professional advice and was a kind gentle man. He noted he will miss him. He offered condolences to the family and expressed appreciation.
Mayor DeBaecke stated it was so nice to hear all the kind words about Lou. He noted he would be greatly missed. He stated most of the residents knew Lou DeLorenzo, which says a lot about his character. He was a great contributor to North Hanover Township.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman O’Donnell
Seconded By: Deputy Mayor Doyle
EXECUTIVE SESSION RESOLUTION 2020-87 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; Personnel, Contract Negotiation and Litigation matters
RESOLUTION 2020-87
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.
NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
MOTION TO TABLE INDEFINITLEY
BACK TO PUBLIC SESSION
MOTION TO ADJOURN
7:38 pm Proposed By: Committeeman Kocubinski Seconded By: Committeeman O’Donnell
Respectively submitted,
________________
Mary Picariello, RMC/CMR/CTC |